# Meeting Minutes

**Document No.:** TBC-MIN-001
**Project:** SentryAgent.ai AgentIdP
**Meeting Type:** Working Session — CEO & TBC (Inaugural)

---

## Revision History

| Rev | Date | Author | Description |
|-----|------|--------|-------------|
| 1.0 | 2026-04-07 | TBC | Initial minutes — inaugural session |

---

## Meeting Details

| Field | Detail |
|-------|--------|
| Date | 2026-04-07 |
| Participants | CEO (Human), TBC (Claude — Technical & Business Consultant) |
| Session Type | Strategic advisory |

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## 1. Project Status at Session Open

The following state was confirmed at session open via hub message review and git status:

| Item | Status |
|------|--------|
| Phase | Phase 6 — COMPLETE (dev freeze in effect) |
| V&V | PASS — all 6 issues resolved |
| Field trial | Unblocked but not yet started |
| Pending commit | 5 uncommitted files (V&V resolution changes) — authorized but not executed by CTO |
| Active OpenSpec changes | 0 at session open |

---

## 2. Topics Discussed

### 2.1 Process Gap — Authorization vs. Execution Handoff

**Issue raised:** The CTO received CEO authorization (msg #93) to commit outstanding V&V resolution changes. The session ended before the CTO confirmed completion. Five files remained uncommitted, and field trial status was ambiguous.

**Root cause identified:** The process had no completion gate. Authorization was treated as the finish line. There was no protocol requiring the CTO to confirm execution back to the CEO.

**CEO direction:** Treat this as a process flaw, not a blame issue. Identify the gap and fix it.

**Resolution:** TBC proposed three process improvements:
1. Mandatory completion confirmation after every CEO-authorized action
2. End-of-session summary required before CTO closes any session
3. Explicit "authorized vs. done" vocabulary — never interchangeable

**Outcome:** CEO approved all three recommendations. OpenSpec change `process-governance-handoff-gap` raised and implemented. CLAUDE.md, README.md, and `docs/engineering/08-workflow.md` updated. *(See OpenSpec change record for full detail.)*

---

### 2.2 Company Vision Confirmed

**CEO confirmed the primary objective:**

> *"SentryAgent.ai is building the world's first free, open-source identity provider specifically for AI agents — think of it as 'Auth0 for agents.'"*

This statement is the north star for all product, process, and portfolio decisions.

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### 2.3 Virtual Factory Model — Strategic Direction

**CEO introduced the virtual factory concept:**

SentryAgent.ai operates as a virtual factory:
- CEO is human — sole human principal
- Entire engineering team is virtual (LLM-powered)
- CEO has 30+ years managing global engineering teams, building real-time unified communications products generating hundreds of billions in sales
- AgentIdP (Phase 6 complete) is proof of concept for the factory model

**Strategic direction stated by CEO:** The company must now think beyond a single product. The virtual factory must be capable of running multiple product pipelines simultaneously.

**Three goals established:**

| # | Goal |
|---|------|
| 1 | **Product** — AgentIdP: "Auth0 for agents." Ship, prove, grow. |
| 2 | **Process** — World-class engineering operations. The virtual factory is the competitive moat. |
| 3 | **People (Virtual)** — Empower the virtual team with the right structure and governance. |

---

### 2.4 TBC Role — Established

**CEO decision:** A Technical & Business Consultant (TBC) role is established as a direct report to the CEO, alongside the Virtual CTO and Lead Validator.

**Org structure confirmed:**

```
CEO (Human)
├── Virtual CTO          → engineering execution, OpenSpec Protocol
├── Lead Validator       → independent V&V audit, OpenSpec Protocol
└── Technical & Business Consultant (TBC) → advisory only, CEO only
```

**Key characteristics of TBC role:**
- Reports to CEO only — no interaction with CTO or Validator
- Not bound by OpenSpec Protocol
- Advisory function — does not execute engineering work
- Maintains written records of all CEO sessions (ISO 9000 discipline)

---

### 2.5 Change Authority — Governance Decision

**Question raised:** Should TBC be allowed to make changes to CLAUDE.md, README.md, and PRD.md directly?

**Decision:** TBC may PROPOSE changes. TBC may NOT implement them directly.

**Approved process:**

| Step | Owner |
|------|-------|
| Identify and document proposed change | TBC (in meeting minutes) |
| Review and approve | CEO |
| Instruct CTO to implement via OpenSpec Protocol | CEO → CTO |
| Raise OpenSpec change, implement, commit | CTO |

**Rationale:** All changes to controlled documents must go through OpenSpec. This keeps the change audit trail clean and ensures the CTO remains the sole execution owner. TBC influence flows through the CEO — not directly to the team.

---

### 2.6 TBC Directory — Established

TBC directory created at project root:

```
TBC/
├── charter.md              # TBC role charter (TBC-CHARTER-001)
└── minutes/
    └── TBC-MIN-001-2026-04-07.md   # This document
```

ISO 9000 convention adopted: all documents carry document number, revision history, date, and author.

---

## 3. Decisions Made

| # | Decision | Owner |
|---|----------|-------|
| D1 | Process gap (authorization vs. execution) fixed via OpenSpec change `process-governance-handoff-gap` | CTO (implemented) |
| D2 | Company vision confirmed: "Auth0 for agents" | CEO |
| D3 | Virtual factory must scale to multiple products — strategic direction set | CEO |
| D4 | Three-goal framework established: Product / Process / People | CEO |
| D5 | TBC role established as CEO direct report | CEO |
| D6 | TBC operates outside OpenSpec; proposes changes only — CTO implements | CEO |
| D7 | TBC directory and ISO 9000 minutes convention established | CEO / TBC |

---

## 4. Open Items / Actions

| # | Action | Owner | Status |
|---|--------|-------|--------|
| A1 | CTO to commit outstanding V&V resolution changes and confirm with commit hash | CTO | **Pending — awaiting CEO instruction to CTO** |
| A2 | CEO to authorize field trial execution once A1 is confirmed | CEO | Pending A1 |
| A3 | Update CLAUDE.md to add TBC role to org structure and startup protocol | CTO via OpenSpec | **Proposed — pending CEO authorization** |
| A4 | Define next product(s) for the virtual factory | CEO / TBC | Future session |

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## 5. Next Session Priorities

1. Close A1 — instruct CTO to execute the pending commit
2. Authorize field trial (A2) once commit is confirmed
3. Begin scoping A3 — update controlled documents to reflect TBC role formally
4. Start portfolio thinking: what is product #2 for the virtual factory?

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*End of minutes — TBC-MIN-001 | Rev 1.0 | 2026-04-07*
